How to Get The Most Out of Your Mobile Event App?

Every organizer who organizes any event always craves for responses like; “Wow, that event blew my mind!”Or something like this “I got so much more out of it than I expected!” These are the types of responses that can make or break a brand. If attendees like the experience they had at the event, they will surely attend the next one; they will always have compliments about your event and eventually buy your product and will also suggest others to buy it.

get most out from event apps
Image Credit:

Well living up to the expectations of attendees is not as easy as it sounds. This is the challenging part, to make sure all your attendees have an amazing experience. Organizers have repeatedly used mobile event apps as a way of overcoming this challenge. These interactive apps help the attendees feel empowered and in control of the event as well as to stay connected to others.

Your event app needs to be chosen carefully, once you have chosen it, it will help you in boosting engagement and extending the score of your event. You need to make the most of this platform in order to achieve the results you expect.

Therefore, to ensure that you use your event app correctly and your event Is a success, you need to divide your strategy into three parts:


1. Promote the mobile event app on your event website and registration page: Always get the word out about your event app. Be sure to include quicker check ins, interactive maps, special offers and a call-to-action (CTA).

2. Mention your app in your paper brochures and guides: Be sure to promote your app as much as you can, brochures, guides, downloadable PDFs and even tickets. The more you promote, more likely will be the chances of the attendees downloading your app.

During Event:

1. Encourage speakers to interact with their audience in the event app: Try to create experiences that are only available using the best event app, it’ll get the crowd anxious and they’ll ultimately download the app.

2. Always make sure to have a section for queries and Q&A: The in-app Q&A feature is a great way to give audiences an alternative to speaking into the microphone so it allows the less bold people to clear their doubts as well.

3. Don’t bore your attendees with just words and images: Always include a section for videos. You can even include videos related to the event, in case someone missed the starting or a part in between, or if someone found a topic too interesting to revisit it, they can watch in videos section to make sure they are up-to-date with the topic. Just don’t forget to make sure that you have the venue has the WiFi which can handle the traffic.

Post Event

1. Send personalized appreciation announcement to all your attendees through the app: Always send a “Thank you” message to all the attendees via the app after a day or two. This is a simple way to pull them back into your app as well as to show your appreciation for their involvement.

2. Give attendees the updates about the upcoming events using the same app: Continue promoting your post events, training sessions and other programs through the app. You can even include a discount or promo code for app users.

Use your event plannig app at every stage of your event. Go beyond just making the current event great to make it a memorable event for all organisers and attendees.

How Event Apps Are Becoming A Bridge for Speakers and Attendees?

“WOW! The event was electrifying!”

This is the response which probably every speaker wants to hear from the attendees. Isn’t it?

Now is the time to Embrace your technology and be grateful towards it! By reading this statement one might get perplexed as to why this is being said? It is because technology is omnipresent in this contemporary scenario and mobile phones today are enticing us and distract us from whatever else is going or happening around us. We constantly use Smartphone apps to foster our event experiences to the rest of our digital lives.

bridge between speakers & attendees

Today, every event organizer wants a flawless event without any hindrances. Now that the organizers are habitually obsessing over increasing the audience engagement and promote interaction at their events between the speaker and the attendees, there is this mobile event app that has been evolved to reconcile the rift between both the parties and this is how they are bridging the gap between both of them.


Apps are such tools that they don’t need to be printed, arranged or piled up altogether. By using a properly designed event app, the first and foremost thing you can do is that you can run some engaging and synergistic content on it and share it with the users. If the event app is promoted properly by using these methods, the app itself can become a robust tool.


Event apps can let you interact and provide ample information to the attendees expeditiously. Every speaker wants expects maximum attention from the users and for this purpose, links of the app must be included in all the digital communications. Event planning app lets you facilitate all the necessary information by sending regular E-mails to the attendees, repeated links to your social media platforms along with providing some special discounts


An event app is certainly a supreme way to link the attendees to the speakers. There are multifarious social network sites which provide the link with the event app and by the help of which app presence of the members can be figured out. It helps in being organized in the sense, that one can keep a track of any upcoming social events, meetings with some potential suppliers assuring their presence.


The event organizer app helps to customize the schedules of the attendees as it can enable them to pick and choose their sessions. Schedules can be saved directly on the app and they need not worry about missing their treasured speakers. By this attendees can have a control on their own day.


A conference app can certainly increase the attendee’s engagement as it helps them to raise their voice on some crucial issues and also give feedback. This can be done through features like live survey, polling etc which are provided in the app ensuring a perpetual interaction among the attendees and the speakers.

The Bottom Line: Every event organizer aims for an impeccable event, and with the advent of mobile event app, the perspective of the organizations towards managing events have changed considerably. Event App helps to let you organize and communicate with the attendees of the events easily and effortlessly. This can help any organization to reach new heights thereby ensuring favorable results and accomplishing success.

How to Set Right Budget for Your Next Event with Event App?

Budgeting for any event is a forecast of what expenses will be incurred and what profits will be earned based on the planning made and information collected. In event management preparation of the budget is the most crucial thing. These days event apps have made the entire process even easier. Directors of event use these apps to predict the future accuracy of events by making data analysis from past events. Comparisons of revenues and expenditures made in the past, the number of attendees, engagement of attendees, the number of old attendees , quality of content etc are some of the features based on which one can set the right budget for the upcoming event.

set right budget for event management
Source: Amazonaws

This is how one can set budget of next event with an app:

  • Realistic Calculations

It is important to make right speculations to set the optimum budget and avoid misuse. Whether there will be 20 or 100 delegates in a particular event can be best judged from track records. If one is used to using a conference app then the last most event’s data or a series of data or numerous events held in the part can create an ideal prediction.

  • Type of Event

Based on the type of an event its cost vary. So, one must be clear what is the type of an event when one sits on planning the budget. Whether the event is based on invitation, charged, driven by sponsors or is it a combo of all of these will change numerical of your budget.

  • Venue

Last minute booking of venues always burn a hole in the pocket. Hence, planning and booking for the venue must be done right at the first stages of event planning. Records from your event up must give you the details of the success or failure of the last event venue. Based on the old experiences one must set what budget to keep aside for the venue.

  • Revenue Plan

For events which are paid must have a price point. The decision must be taken as in what will be the price point. Comparing competitive events will give one a good idea about what the attendees are used to paying. Based on this one must decide either to keep the charge higher, at a lower rate or at a similar count. Use your revenue plan to cover up your event app cost and to make your event more engaging.

  • Costs – Fixed and Variable

One must make a calculation about the different kind of costs involved. For a fixed attendee size there is a fixed cost associated but the same cost will increase if there are more audience. Hence, while setting the budget for the upcoming event this point must be covered.

  • Agreements and Contracts

Generally event venues have some agreements where one might have to submit a deposit amount. It is crucial to know this amount since it will also be calculated in the budget. A mobile event app can help you manage all aspects of event planning.

  • Contingencies

Generally a 10% risk is associated with every financial activity on this planet. Hence, the risk of loss must also be calculated.

Hence, it is the right tool that can help you earn profits with minimal loss. An Event App with adequate budgeting tools and software can further ease the entire process.

7 Savvy Ways to Use Social Media to Promote your upcoming event

It is obvious that an event needs promotion for success. When the word marketing or promotion comes to the mind, the word “social media” automatically comes associated with it. It is because our lives today are not anyway disconnected from the social network. This must be used as a tool to reach out to a wider and new audience at a global level. The best benefit any event derives from being promoted with the help of social media networks is that with less effort more than expected visibility is achieved.

ways to use social media for event promotion
source: by @DanCarthy2

Ways to Use the Social Media Tool in the Promotion of the Upcoming Event:

1. Event Page

First things first the event must be given an identity, a solid look which will be promoted. One must create a page for the Event which must have all the right information displayed. For example, an ideal event Facebook social page must have an attractive photo, an appealing short straightforward description and details about the venue. Remember no one loves reading long texts. Cut short words to focus just on what is needed.

The event page is also a place tat can help plan and execute event planning. The event planning app is another way to assit the plannig team and give information to attendees.

2. YouTube as event promotion tool

YouTube is the most prominent medium to spread words in the society. Live videos with appealing content and sound can attract endless views within seconds. However, the quality of the content must be out of this world standard. To design content for YouTube one must take into considerations the following things:-

a) Check previous years video testimonials to compare how this year the quality of the event are different?

b) Make snippets along with background voiceover to show small snippets of the preparations for the final event.

c) Provide an impressive welcome note from the company’s side for the audience.

d) Take into consideration what the guests will be expecting from the event.

e) Use techniques like whiteboard animations to showcase the concept of the event in short.

f) Use of annotations

3. Involve Your Sponsors

Check out the social media followers the corporate sponsor of the event has. Involve them in the process so they can spread the word in their space usins social media event promotion tools. The Additional audience will be highly beneficial for the visibility of the event and it can be further enhanced wirh an event app. It is a fact that if the event you are hosting becomes a success then it signifies a success for the sponsors as well. If any special deals or offers are planned then convey this information to your sponsors too so they can also spread the news.

4. Engage Users Through Content

Irrespective of social media doing the majority of the promotional work, the effort will be unsuccessful if the content is not engaging. Remember users do not have the whole day to sit and watch the content. It is just 10 seconds in which one has to grab the attention of the viewer. Make content interactive and try engaging the user in some interesting activity.

5. LinkedIn as event promtion tool

Today all companies have a professional LinkedIn account. For finding out audience start joining groups which are connected with the industry you are dealing with. Communicate with people in the group, offer ideas and advice. The more your face becomes familiar the more genuine factor will improve. So, when the next event is in queue spread out the link of the social network event page and conference app in LinkedIn groups.

6. HashTag Menia

These days brand use company hashtags to create a buzz. Make short and simple to the point hashtags and keep promoting it on various social networks.

7. Mobile Event App

Invest into a mobile event app specifically made promoting the event on various OS platforms. This way you can send notifications, connect to new people and continuously communicate their inquiries.

Nowadays, no other way creates as big exposure as the social media does. Hence, one must completely leverage on it. Learn about them and work on to make a space for the upcoming event. Use the best event app to make sure all your social media channels are aligned.

10 Things To Know Before Planning Your Next Conference

It is only when people visiting a Conference finds is interesting enough they make up their minds to visit the next one for the brand as well. A successful Conference by a brand helps develop good supportive feelings for the brand which also signifies a successful sale. However, it is a difficult task to satisfy every attendee as each one of them has different expectations and preferences. What someone considers being “wow” can be “dah” for another. The real challenge is to design an Conference in such a way that it spreads an overall positive feel in the ambiance.

event app

10 Things to Consider Before Planning the Next Conference:

1. Make an Conference App

The mobile conference app today seems to be the smartest and most foolproof way to ensure the success of an Conference. The logic behind this statement is that an Conference app gives one complete control over the Conference. And total control means one has all the data one needs to analyze the success or failure of the present Conference.

2. Conference planning for confort

Studies say that networking in a Conference in between fellow attendees is a growing trend and preferred choice witnessed all over the globe. The best way to connect all attendees is with the help of an app. Basically using social networking sites like Facebook or Linkedin the Conference can connect all the attendees and turn the entire atmosphere extremely comfortable.

3. Empower the Attendees

A conference or an event usually has many programs scheduled from beforehand. Depending on the timing preference of the attendees he or she will make a choice. The mobile event app of the Conference will help them pick their choice. Also, these sessions can be saved which makes sure they never miss a special Conference or a special spokesperson.

4. Keep the Attendees Up-to-Date

The attendees are entitled to know all the information related to the Conference. The app can have scheduled for the Conference, location, maps, lunch timings, the list of speakers, speaker bio and a lot more information. A last minute change can be updated real fast and all attendees will get the new information.

5. Track the Engagement Levels

An app provides very important data which helps to plan the next Conference. Suppose the event planning app shows majority preference for a particular type of Conference then it signifies there is a demand for the respective subject. So, one can smartly include it in the upcoming conference as a strategy to call interested like minded attendees together.

6. One Source of Information

People hate to spend time searching. The best event app is design to directly provide all relevant information to the attendee through notifications. Makes search timeless and erases struggle efforts.

7. Connecting Minds

A Conference is successful only when the people attending it appreciate it. For this, it’s extremely important to gather like minded attendees through powerful networking and social media. This also acts as a promotion where people spread the word.

8. Access with conference planning

Over 15 million people residing in countries like Australia owns smartphones. So, the access to technology and latest innovations is extremely high. A conference app is the perfect opportunity for an Conference to present their details to such huge user base.

9. Help Others

The world works on networking. So, as a successful Conference planner having used the power of technological innovations like Conference apps it is a responsibility to educated others. Such technical adoption helps other Conference planners plan their next Conference on your lines.

10. Efficient Management

A Conference app records every data related to an Conference. This helps to analyze how much resource has been used and what is wasted. This, in turn, helps to plan the next conference even more smartly.

The time is right to be involved in technology. Whether it be Conference planning or business the next best thing is to create a vast ambiance of people to attend and appreciate the message conveyed in the Conference.

If you are interested to learn more about how technology is fast transforming the events landscape then read this post & also try Grupio, mobile event app to manage attendees, speaker & sessions.

How to Have Sustainable Event Management?

Also commonly known as event greening, sustainable event management is basically the technique used to promote an event whose subject matter relates to social, environmental, and economic issues and concerns. The main motive of this kind of an event is to make sure that all decisions made and steps were taken in the campaign hosted is sustainable. The entire event is planned, organized and executed in a very cohesive environment where event greening is the main theme. It involves everyone related to the event be aware, conscious and implement the idea of a green event in the present event being hosted. For various event planners use event planning app, to better coordinate the sustainable event has different meanings.

event management
Image Credit: Universityevents

The various breakdowns of sustainable event management is given as follows:-

  • Waste is minimized as pollution is less. The required resources for executing the entire green event are much less.
  • Local suppliers are used who are reliable. These are the suppliers who work keeping “green” as their work theme. Such events give the society and the community a positive impact.
  • These events encourage other planners and other event management companies to adapt to the sustainable management method of work.

For sustainable event management undergo these steps:-

  • Monitor and Evaluate – Every event conceptualized in the lines of the green theme must be monitored for growth. Firstly one must have an in-depth plan of action using the conference app. This will help understand whether all information needed has been gathered. These are information and data related to pre-execution of the event, during the event and post-event. For example, one such data needed is the predicted amount of water needed in the event, how much water has been used and whether green event saved resources and by what quantity? These evaluations will aid in making the next green event even more eco-friendly.
  • Large Events – As far as large events are concerned, one have to make an independent report which is in compliance with the GRI or the Global Reporting Initiative. The GRI offers guidelines for organizations, sets out the principles, discloses the approaches to be followed and indicates the proposed performance parameters keeping social, economic and environmental issues in mind.
  • Steps to be Covered:
    a) Selection of the site where event will be held.
    b) What mode of transportation will be needed by the attendees?
    c) Hire the workforce behind the event
    d) Evaluate the impact of the event on the nature,community and economy on a local and global scale.
    e) Forthcoming legacies that will be created
    f) How much is the event accessible by people?Use your event app to make sure your whole team knows the intent of the event.
  • Green decisions – From the point of view of event planners, certain decisions can further promote sustainable event management. For example, if bottled water usage is stopped in all events for around a year, then it will impact positively on the total number of bottled water consumption in the locality annually. This power lies in the hands of the event planner. If carefully planned, one can change save the resources used in an event in a much more economical manner.
  • Save paper – It is not always needed to use paper and make promotions of the forthcoming event. Online booking and digital services are accessible to all today and this can save one a lot of paper.

So, if one is involved in the event industry one must make no delay or haste in adapting to such kind of green events. This thought applies to all kind of events. One can not only make an event sustainable but also successful.

To learn more about how event apps can help your business in event management, call us or visit at Grupio.

Technology is Fast Transforming the Events Landscape!


Technology has transformed perhaps every aspect of our life. Be it your personal space, or any industry you work in, technology is constantly chasing you down. So is the case with the event industry. Once touted as an isolated business gathering, events are considered as a tech-oriented business engagement. It’s an overwhelming feel to witness the transformation in event management over the last few years.  Let’s explore and find out how technology has penetrated the very fabric of the event management using an event app:

Audience Engagement:

Events aren’t happening the ‘one to many’ ways. Now, it’s about attracting and engaging the bigger world out there. You will find many social media tools and other apps to hook the attention of the virtual audience. Live streaming is one such tool that can broadcast your live event to far off places at any time. You can run online contests, polls, and Q&A sessions etc. to arrest the online attention.

Personalized data:

Industry is flooded with data but not every single byte is commercially beneficial. You got to have the best analytical models to identify and implement the information to drive successful events. You can use Google Analytics to find the trending online events. Get used to the advanced technology such as iBeacon to expedite tracking down the movement of your event attendees. Go a notch up higher with the real time data functionalities to find what event sponsors and attendees are scrambling for. Event planning app can help you tarck and visualise this data.

Wearable Technology:

It may be a bit early to say but mainstream wearable technology is likely to rule the roost in the next few months. It’s an overwhelming feel to capture and store quantum of information from events. And all that without letting your hands do the job. Google Glass is one such revolutionary tool offering hands-free technology experience at events.

Future Technologies:

Recent advances in robotics have sparked hopes around unparalleled virtual event experience. For example, Suitable Technology Beam has become a popular robotic choice for CEOs of large corporations to participate in corporate events they can’t attend in person. If this core beam technology can be pulled to consumer level, you can very well imagine the dynamics. So instead of flying down to the event location or making hotel booking, you can log into a computer and take full control of a telepresence robot. They can easily navigate the event space to interact with guest speakers, vendors, suppliers and other esteemed participants. You can boost your virtual technology experience using conference app integration with solutions such as Oculus Rift and the Virtuix Omni.

You may find some of them costly but they are worth it against their insurmountable benefits. While you are chalking down the blue print of the next event, check out some of these technology-inspired solutions from Grupio to stimulate business growth and success.

6 Effective Tips To Boost Event App Downloads

Events become successful when it is promoted well and prospective attendees are well versed with the happenings. To develop their interest and keep them engaged, event app is prolific. The strategic usage of technology can save time and resources.

boost event app downloads

Let’s get to know some ways to promote event app right before the beginning of the event.

1. Content Creation

Right when you conceive the event idea, begin by collecting the content. As which speaker is required to speak, what kind of content would be preferred, the location benefits to the audience, promotional or tutorial videos, about the company or firm or promoter, promotional video on sponsors, and most importantly about the core idea & purpose of the event. Along with content prep, get the promotional designs for website and conference app ready for further use.

2. Early Risers

30 days before the events are a great time to embark on. Put a link to event app on the website. I am always amazed at the speed of social media. There are 10 apps downloaded on my phone which keeps on informing about new apps that could interest me. That is possible for your app also, spend on standard channels that pay off for sure. Web banners on your app convey a direct and quick message.

3. Pictures

Videos are worth sharing: Pictures & Videos develop the interest of the reader. Text information seems tiresome to read all the time. Pictures of various sorts like backstage work, team fun or countdown can be shared. Tutorial videos get a good number of views. As the best event app platform Grupio has easy access to upload pictures and video in no time.

4. Emails/Push Notifications

Through Email or Push notification, you can actually notify about anything at any point in time. It is low cost and involves less manpower to do it. On the left side of the event planning app in Grupio, I found signs that guide you to send notification in just one click. It is so much simpler and quicker.

5. Planning for Next 10 Days

Until now, ten days went in the set-up process. 20 days to go and social media section needs more updates and promotion activities to be executed. The next 10 days should be concentrated on social promotion as in online PR to download the app, YouTube promotion for instructions, coaching staff to handle queries. Getting a custom event app is the key to stay on top of your event marketing strategy.

6. Last Minute Details

No one forgets but it is your foremost duty to remind them modestly. Adding some more details about the supporters, sponsors, patrons or whosoever is linked.

Transform your mobile event app into a 365-day “always-on” communication and relationship-building tool by giving your attendees reasons tocontinue using it.

While you are chalking down the blue-print of the next event, check out some of these technology-inspired solutions from Grupio to stimulate business growth and success.

Leveraging Customer Feedback for Business Events!


Customer feedback carries utmost importance in this arena. Businesses organize different events to learn what customer wants and their expectations from them. But, many of the events get failed due to the unavailability of quality survey tools such as Physical feedback forms or e-forms. Therefore, it is essential for companies to consider some robust solution to leverage customer feedback for their events to make it a success.

Here, we are going to highlight various stages when businesses need customer feedback. To leverage customer feedback during, before and after the event, a corporate event app can prove to be a boon for attendees engagements. Let’s explore various rules for event survey.

  • First Rule – Have Questions With Audience What They Expect Before This Event

When you are planning any event, it is vital to give value to various expectations of the participants. This will help you to present a content of their interest. Usually, most of the event organizers concentrate on their own message rather focusing the need and requirements of the audience. This kind of assumption often brings an event to a stage where it is called “near miss event” besides “a clear hit”. With such event, you won’t facilitate your attendees to come over in future events. So, it is advisable for coordinators to first ask for the audience about their want and then, focus on delivering it.

For this purpose, the ideal way to get thoughts of attendees is to conduct pre-event survey. Use your event planning app, try to research on the needs of your audience and what appeals them. This survey before the event would help you to determine expectations of your attendees and thus, you can plan your event accordingly. For event survey, you may plan few questions like:

    • Preferable time for event – morning, evening or afternoon.
    • Do you want to have a list of confirmed attendees before the date of the event?
    • How far can you travel for this event?
    • Various topics, you are interested in?
    • List out few speakers who you want to see and hear on upcoming events.
  • Second Rule – Audience Engagement During the Event

After organizing giveaways and turning a professional event into a gaming program, it is usually difficult for companies to make audience engaged once the event is proceeding and they get flooded with information or updates relating to your business. At this point, you need to push audience participation by inspiring and growing up their interest into your event.

A boring event is always subjected to be criticized by the attendees. Therefore, it is necessary to think something interesting so that you can add fun and bring audience interest to the event.

For this purpose, you can go for a small survey or a quick audience poll during the event. For survey or poll, you need survey tools like a kiosk or an event App. In this survey, you can enquire about if your audience is enjoying the event or have they faced any issue relating to the topic of the event. This encourages conversation between your company and audience, especially at times when the result of the survey is controversial or unexpected.
Do not forget to share the poll results immediately before further keynote presentation takes place. After getting results, attendees would engage further in your event as their contributing thoughts are involved in it. Use the best event app features to keep your attendees engaged.

  • Third Rule – Post Event Audience Feedback

The feedback from the event audience is one of the most critical steps that helps to assess the ins and outs of an event accurately. Therefore, conduct post event survey  through you conference app for attendee’s feedback on your event, speaker and content. The questions for post-event audience feedback can be as below.

    • From where had, you heard about our event?
    • Rating for event venue
    • Rating on event content
    • Give valuable suggestion or any feedback about this event
    • Rate the performance quality of the speaker
  • Would you like to be a part of our upcoming events?

So, these are few rules for a successful event. The role of audience engagement is great in any event, however, with mobile event app you can, so if you are in search for one then Grupio can help you for this concern.

Grupio is a trusted and renowned name in this industry offering mobile apps for events for more than 2000 events for far in 15 different countries.

Why gamification is important for events

event gamification - grupio

Gamification of the event app is the concept of applying game-design thinking to non-game applications to make them more fun and engaging. It has become a big trend in many industries today. The area is still new and the amount of gamified systems is constantly growing. What if there was a way to control the behavior of your attendees. More specifically, being able to increase their engagement before or during your event. The answer is simple, fun, and captivating…it’s Gamification!

By embracing mobile event app gamification for conferences it creates a Win-Win scenario. For event planners, it gives them peace of mind that all their hard work preparing for the best conference will be seen and engaged in by the attendees. For attendees, gamification provides a value exchange for them. Besides the points earned, climbing leaderboards and even winning prizes, attendees are provided value just by participating. Attendees can participate in the game by networking with people they might not have met otherwise or taking a quiz they would never have thought to take. Maybe it’s attending extra sessions or downloading assets to further their learning experience. There are a lot of ways attendees benefit while participating in gamification.

Taking event gamification to the next level:

1. Turn Attendees into Participants:

Why would someone attend an event when they can participate in an experience? Creating a game-like environment takes participants beyond the traditional objectives of an event. Use the conference app in making the event interactive. Instead of simply shaking hands and trading cards, participants solve challenges and accomplish something, together. A unique experience with event app gamification is one that no one will forget.

2. Earn Points and Unlock Badges:

Participants complete as many challenges as they can, unlocking badges and learning about your event along the way.

3. Challenges and Check-Ins with event app gamification:

Design custom challenges and location check-ins to Excite, Educate and Connect attendees, sponsors and speakers.

4. Create an Educational Experience:

Turn lectures into conversations and speakers into educators using unversity apps. Motivated to learn and encouraged to engage, participants contribute to the dialogue creating a truly memorable experience for all involved. With the ability to share educational material and connect over social media, the learning continues well after the event.

5. Generate Revenue Like Never Before:

With sponsors taking part in challenges, not only do they get brand recognition through the app. They also get face-time with participants too. Driving foot traffic to booths has never been this easy – your sponsors will love you forever.

6. How Attendees Win:

With an exciting and interactive game that motivates participants to work together and accomplish goals, the event won’t just be about passing out business cards. Games create a new and exciting challenge, and a truly unique event experience. Use the event planning app for long lasting relationships building, expanding networks, and share industry knowledge – all the traditional objectives of an event but with a new and exciting way of getting there.

7. How Sponsors and Exhibitors Win:

The beauty of event app gamification is that everyone can get involved. With participants asking exhibitors questions and interacting with sponsors, product knowledge and brand recognition increases dramatically. If exhibitors don’t have a chance to say ‘thanks’ at the end of the event, it’s probably because they’re trying to manage all their new business.

8. How Event Organizers Win:

With pleased participants, satisfied sponsors, and ecstatic exhibitors, you’re the hero that made this all happen. With Gamification, you create an experience participants will never forget. Nicely done!

Why Event app Gamification Wins?

Games are addictive, as they serve the core emotional needs of a human. Using enhanced event app gamification you can boost event experience. When someone is playing a game, most of the time the user loses track of their time, it looks like, as if, they are immersed in a different reality. And that is what gamification creates. These include:

  • Increased productivity: When someone is playing a game they have a clear purpose and they try to achieve it. To achieve the goal, creates an ongoing feeling of constant;ly trying, hence increasing productivity.
  • Trust and cooperation: Games are an amazing way to network socially collaborate and interact.
  • Optimism: Whenever we play a game, we get a feeling of strong optimism because then we strive to win at every chance.
  • Engagement: Whenever a user is immersed in a game they feel part of something bigger than themselves. So, that is why event users have started inducing gamification in the event it, as a sweet treat to their event.

Things to include in a Gamification

  1. The game should be social enough to satisfy attendees’ willingness for recognition.
  2. There should be some rewards of any sort.
    The game should be challenging enough to create a sense of achievement.
  3. The game should create a friendly competition among the attendees.
  4. The organisers must clearly define the goals so that the attendees feel empowered.
  5. The game should serve a specific purpose that relates directly to the success of the event.

And, lastly the game should be delightful and must create a feeling of surprise in the attendees. Getting the best event app is the first point where attendees get the feel what they wll have ahead.

Some top tips to incorporate in event app gamification.

So, before you decide to incorporate a game element in your event consider the purpose of your event and the expectations of attendees simultaneously. Always remember that the guests that are attending your event or not here to win some token or sample reward.But are here to experience, learn, and network. Most of the times, you might find that the attendees do not care much about the incentives, but sometimes are swept up in competitiveness as well as they feel more connected to those around them.

So, it is important that you also consider some tangible incentives while incorporating games in your event.

  • Add a big leaderboard
  • Get shout outs at the event.
  • Give the chance to lead a team in a breakout session.

What to keep in mind when incorporating gamification for your event?

  • Make sure your attendees know how to get points
  • Make daily announcements of leaderboard rankings
  • What are the key business objectives of the event?
  • Defining the objectives and goals in tandem with the audience before designing the game.
  • Measuring how you can achieve objectives through your game and ultimately achieving your event goals.
  • Who all are your target audience?
  • Who else might be interested or want to be involved in the event or its goal?
  • What do you want to accomplish through the game of the event?
  • Is it a product launch?
  • Do you want to generate sales?
  • What is the timeline of the event?

Gamification is not easy but can lead you to develop a complex yet comprehensive strategy. This can drive leads and can achieve better success of your event. Think about what is appropriate and realistic for your event, your target audience, and your staff before designing your game. Make your game challenging and not that complex that the players won’t be able to solve it and lose their interest, make it achievable challenging to ensure participants gratification.

Gamification can be executed in all sorts of ways to fit your event’s exact needs. The options are nearly endless. No matter how you incorporate gamification into your event organizer app the important thing is that it will give attendees extra fun to have and the best part is that it is productive fun. It’s a win for you as well. By attendees participating in gamification it will increase ROI, ensure engagement between attendees, and increase involvement in your event app. Now who doesn’t want that!?