5 Reasons to Hire a Professional Event Planner

Photo Credit: Sheraton Shanghai Waigaoqiao Hotel via Trip Advisor

We should say at the outset of this blog post we are biased, as we make mobile apps for event professionals. If you are thinking about hiring an event professional here are the top reasons we think you should! We should underscore, an event professional will save you time and money, even when you factor in their fee structure.

Significant Savings on Hotel and Facility Costs

Event Planners are working with facilities, hotels and venues constantly. They are well connected, have a good sense for fair marketing pricing on rooms and entertainment and can probably negotiate a better deal than you could and still save you money in total when factoring in their fees.

If you are using blocks of rooms for your events and booking them through the professional event planner they may be willing to negotiate this fee, assuming it’s a purchase of a large block of rooms.

Event Professionals Have Stellar Negotiating Skills

A professional event planner has an in-depth understanding of what the cost should be for a venue at a specific time of the years, what’s a good to great deal and will know how competitive the overall market is for your event. Also, a savvy professional event planner is gong to negotiate for and get complimentary services that will add tangible value to your event and may also know about hotel or venue upgrades and/or special promotions the venue is offering.

Event Professionals Can Negotiate Multiple Deals at Once

This gives them buying power that you would not have for a single event; they may also be able to bundle special promotions offered by your venue or hotel in unique ways that will save you money and improve the overall quality of your event.

In-place Relationships with Vendors

An event professional has her or his fingers on the pulse of a local or national economy. If local, they have a read list of entertainers, speakers, specialty acts and/or others to call to help to make your event one of a kind. And, they know about some of the pitfalls when hiring other vendors and what’s reasonable: fees, services and time and how to negotiate all.

Save Time and Reduces Stress

“The devil is in the details” – an event planner has a thorough understanding of what the required details are for any facet of your event and what what’s fair and reasonable in terms of fees, delivery dates, reasonable expectations for performance, etc. Of equal importance, most professional event planners will save you time getting and event put together and will also have a contingency plan in place if you have any weather issues or problems with a venue or vendor.

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