The Top 10 Must-Have Features in Your Conference App

best event apps for conferences

Remember the old days of carrying around those bulky conference booklets, frantically flipping through them to find handouts between sessions? Sometimes, you’d even miss out on important sessions or fail to connect with the right people amidst the chaos.

But fear not. Paper schedules are a thing of the past! Thankfully, conference apps have become the new STANDARD, swiftly fading out those paper-filled days faster than a phone battery at a music festival. The best event apps for conferences are here to make your experience seamless.

However, with so many options available in the list of best mobile event apps for conferences, how do you determine which app has all the desired features for your conference? With such many choices, finding the right one can be quite a challenge.

Take a deep breath because this blog will dissect the top 10 features your conference app absolutely needs. From interactive maps to live polls and built-in networking tools, we’ll provide you with all the information you need to transform into a seasoned conference attendee rather than a bewildered one.

Let’s dive in!

Why Do You Need a Conference App?

Having a conference app is almost like having a rock-solid helping hand that makes everything easier and more awesome. Let’s break down why these apps are the real MVPs:

Streamlined Logistics & Information Access

With top conference apps, everything you need is just a tap away. These apps not only promote sustainability by eliminating the need for paper, but they also let attendees access important information and data effortlessly. Want to know more about a speaker? Simply check out their bio on the app. Need directions to your next session? The venue maps are right there at your fingertips.

Increased Attendee Engagement & Interaction

One of the coolest things about conference apps is how they bring people together. Through features like live Q&A sessions and polls, attendees can actively participate in sessions in real-time, making the whole experience more engaging. Personalized schedules and reminders ensure that attendees never miss a beat, keeping them engaged and on track throughout the event.

Improved Data Collection & Analytics

Conference apps aren’t just handy for attendees; they’re a goldmine of data for event organizers. By tracking things like session attendance and app downloads, organizers can gain valuable insights into attendee behavior and preferences. This data is like a treasure trove, helping organizers fine-tune future events to better meet the needs of their audience.

Enhanced Brand Visibility & Sponsorship Opportunities

For sponsors and exhibitors, conference apps offer a prime opportunity to shine. With dedicated sections and interactive experiences, sponsors can showcase their brand in a way that grabs attention. Plus, with targeted advertising and sponsor promotions within the app, brands can reach their ideal audience like never before.

So, there you have it! With the top conference apps leading the charge, events have never been more convenient, engaging, and data-driven. Find yourself one of the best event apps for conferences and have next-level experience of conferences. Don’t leave home without it!

Top 10 Must-Have Features in a Conference App

Feature #1:  Personalized Agenda & Schedule

Top conference apps help attendees to create their own personalized schedules based on their interests and preferences. This is achieved through features like drag-and-drop scheduling, allowing attendees to build their ideal conference itinerary easily.

Color coding for different session tracks provides a clear visual distinction, while session reminders with push notifications ensure attendees never miss a beat.

Benefit:  Increased attendee engagement with sessions directly translates to a more successful event. A personalized experience promotes a sense of ownership and control, leading to higher participation and a more positive overall impression.

Feature #2: Interactive Maps & Floor Plans

A conference venue can be a labyrinth, especially for first-time attendees. User-friendly navigation tools within the app are important to ensure a smooth and stress-free experience.

Imagine interactive maps with searchable points of interest (session rooms, booths, restrooms clearly marked). These features, coupled with interactive wayfinding with directions, ensure attendees can navigate with ease. Additionally, offline map availability allows attendees to plan their movements even without a constant internet connection.

Benefit: Improved attendee flow reduces confusion and frustration, allowing attendees to spend less time getting lost and more time engaged with the event. This means there will be a more positive perception of the overall organization.

Feature #3 Speaker Profiles & Social Integration

Speakers are indeed the lifeblood of any conference. When attendees know about them prior to the conference, it will be easier for them to connect while they present themselves at the conference.

Detailed speaker profiles within the app increase the learning experience by providing attendees with valuable information beyond just a name and presentation title. To make things more friendly, consider including speaker bios, presentation materials for download, and social media links, allowing attendees to connect with speakers before, during, and after the event. The app can further facilitate interaction through Q&A functionalities, encouraging audience participation and a more dynamic learning environment.

Benefit: Engaged attendees are happy attendees. By fostering attendee connections with speakers through the app, you create a more enriching experience, leading to higher satisfaction and potentially positive word-of-mouth promotion.

Feature #4: Live Polls & Surveys

While not every conference does and prioritizes real-time feedback, if some do, the live polls and survey feature is considered a powerful tool for them. It engages the audience instantly, plus you get instant feedback on key points.

Benefit: This feature promotes a more interactive learning environment for attendees and allows presenters to craft their content based on audience response. On the other hand, surveys conducted throughout the conference gather valuable data and insights into attendee preferences, which can be used for future events.

Feature #5: Networking Features

Conferences are not just about information. They’re about building relationships, too. Top conference apps facilitate networking opportunities through features like searchable networking directories.

How cool it would be if attendees could easily find and connect with others based on their interests and areas of expertise. The app can further boost interaction through facilitated networking sessions, such as speed networking events or built-in chat or messaging tools.

Benefit: By encouraging attendee interaction and building a stronger event community, you create a more valuable experience for all participants. This fosters connections that can lead to future collaborations and partnerships, potentially extending the reach and impact of your conference beyond the event itself.

Feature #6: Offline Access

There are scenarios where you are attending a conference and encounter connectivity issues. A conference app with a feature that ensures functionality even without a constant internet connection can erase this issue. This is achieved by allowing attendees to download schedules, maps, and speaker profiles for offline access. 

Benefit: This feature helps attendees plan their conference experience and access key information regardless of their internet situation.

Feature #7: Push Notifications

Keeping attendees informed and engaged is one of the major factors for a successful conference. Push notifications are a powerful tool for sending timely updates directly to attendees’ smartphones. These notifications make attendees receive reminders for upcoming sessions, notifications about schedule changes, or alerts about important announcements and networking opportunities.

Benefit: With push notifications on their conference app, things will fall on time, and attendees will not miss out on any important sessions

Feature #8: Sponsor & Exhibitor Visibility

For many conferences, sponsors and exhibitors play a vital role. Conference apps can provide valuable exposure opportunities for sponsors and exhibitors. A dedicated sponsor listings within the app, allow attendees to easily learn about participating companies and their offerings.

Interactive booths with downloadable materials can further enhance engagement, allowing attendees to explore sponsor content and connect with representatives. Lead capture functionalities within the app empower sponsors to collect valuable attendee information, fostering potential business connections.

Benefit: By providing value to sponsors through increased visibility and lead generation opportunities, you create a win-win situation. This means an increased revenue stream for your conference, allowing you to invest in future events and enhance the overall attendee experience.

Feature #9:  Live Streaming & Virtual Attendance

The world is becoming increasingly interconnected, and conferences are no exception. The trend of hybrid conferences, catering to both in-person and virtual attendees, is on the rise. Conference apps can bridge the gap and facilitate inclusivity through features like live streaming of sessions. Imagine remote attendees being able to participate in real-time, experiencing presentations and discussions virtually.

Virtual Q&A capabilities allow for interaction between remote and in-person attendees, fostering a sense of community regardless of location. Dedicated content specifically designed for virtual audiences can further enrich the experience and maximize the value proposition for remote participants.

Benefit: By embracing the virtual component, you can reach a wider audience and expand the global reach of your conference. This translates to increased visibility, potential growth in attendance numbers, and broader dissemination of valuable knowledge and ideas.

Featurte #10: Feedback & Gamification

Continuous improvement is key to any successful endeavor.  Conference apps can be valuable tools for gathering attendee feedback to improve future events.  In-app surveys and rating features can allow attendees to provide feedback on various aspects of the conference experience easily.  By incorporating feedback mechanisms within the app, you demonstrate a commitment to attendee satisfaction and a willingness to adapt and improve.

Gamification adds another layer of engagement. Imagine awarding points for attending sessions, completing surveys, or participating in networking events.  This playful approach can incentivize participation and boost overall attendee engagement.

Benefit:  By actively seeking and incorporating attendee feedback, you gain valuable insights that can be used to refine future conferences.  Gamification elements can further enhance attendee engagement, leading to a more dynamic and interactive event experience.

How to Choose the Right Conference App for Your Event?

Right Conference App for Your Event

A. Define Your Event Goals & Target Audience

Before diving into selecting a conference app, take a step back and define what you hope to achieve with your event. Is it primarily about fostering networking opportunities among attendees, facilitating knowledge sharing through workshops and presentations, or perhaps generating leads for your business or sponsors? Understanding these core goals will inform which features your conference app should prioritize.

Additionally, consider who your target audience is. Are they predominantly tech-savvy professionals or individuals who might need a more user-friendly interface? Tailoring the app to match the demographics and technical comfort level of your attendees will ensure higher adoption rates and overall satisfaction.

B. Research Available Conference App Providers

Explore various options, including app development companies and pre-built conference app platforms. Consider factors like:

  • Pricing models
  • Customization options
  • Integrations with existing event management tools

C. Evaluate Features & Functionality

As you narrow down your options to find the best mobile event apps for conferences, focus on evaluating the features and functionality offered by each conference app provider. Look for features that directly address your event’s needs and align with your attendee engagement goals.

For example, if networking is a key focus, prioritize apps that offer robust networking tools such as attendee profiles, messaging capabilities, and matchmaking algorithms. Similarly, if knowledge sharing is paramount, look for features like session schedules, speaker profiles, and interactive Q&A functionality.

It’s essential to prioritize a user-friendly design (UX) with intuitive navigation and clear layouts to ensure that attendees can easily access and utilize the app’s features without confusion. Ultimately, choose a conference app that not only meets your event’s specific requirements but also enhances the overall attendee experience.


Conference apps have changed the game for events, bringing heaps of perks for both attendees and organizers alike. With those ten must-have features we’ve talked about, you can whip up an app that’s not only super engaging but also smooths out all those event logistics, gets folks talking, and guarantees a top-notch conference.

Let us be Your Conference App Providers!

Snagging the right conference app provider is key, and we’re here for you. At Grupio, we offer event app solutions with a whole bunch of features tailored to enhance your conference vibes. Think personalized tools for live interaction – you name it, we’ve got it covered.

Swing by our website to check out what’s cooking up. Trust us, your next conference will be a hit with our event app solutions!

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